Xero integration supports the automated synchronisation of data between your Panacea clinic and your Xero instance.  It is easy to set up and use, although we do recommend that you seek assistance from your accountant or bookkeeper if you're not 100% comfortable with the concepts and methods set out in these help pages.

Once configured this integration will automatically sync the following between Panacea and Xero:

This article provides a summary of how each of these objects is synchronised between Panacea and Xero, as well as important considerations that you will need to take into account when using this integration.

You will require a Xero organisation for each Panacea clinic (for which you want to use the integration).  You can configure Xero integration with some clinics in your Panacea enterprise but not others (i.e. have a mix of clinics that are and are not integrated with Xero).  Due to limitations with Xero you cannot integrate multiple clinics with the same Xero organisation.

Xero has a single contacts database and only considers a contact to be a 'customer' if there is one or more 'accounts recievalbe' invoices against the contact in Xero.

Only 'on account' invoices are synchronised between Panacea and Xero:

When invoices or daily cash up totals are synced to Xero the integration allocates revenue and purchase costs for all products and services sold (on the invoice or cash up total) in Xero, as described in the 'Tracking Gross Profit' section below.

All suppliers are synced between Panacea and Xero.

A draft supplier invoice will automatically be created in Xero whenever stock orders are set to 'completed' in Panacea.  
Panacea does not track supplier invoices, so no changes will be synchronised for such supplier invoices once they are created.
Although each supplier invoice is itemised by product or service (as per the stock order), stock tracking is not performed in Xero.  It is for this reason that stock takes should always be performed, and 'stock on hand' values calculated, using Panacea.

Panacea automatically syncs daily cash up totals between your Panacea clinic and Xero.  This occurs at midnight based on the time zone of the clinic.
Only completed cash sales (i.e. all completed sales other than 'on account' sales) are included in the daily cash up totals.
Daily cash up totals are recorded in Xero as an 'accounts receivable' invoice, with a new invoice created for each day (i.e. for each 'cash up').
These invoices are arranged as follows:

A key benefit of the Xero integration is the ability to track sales revenue and cost of goods sold ('COGS') for your products and services. This information synchronises with Xero, allowing you to closely track and manage gross profit for each product and service line.

You will first need to create a successful Xero integration; once this is done, you will be able to access your accounts and COGS within the general settings under 'Products'. Before this, there will be so such option. That's why we always recommend deciding to integrate prior to setting up your products, otherwise you may find yourself double-handling information.

Once your defaults are applied, all products in your inventory will automatically sync to the default accounts, unless you decide to set up the sales and COGs for each product individually. In this case, the default accounts from the original integration will be overridden for all products with Sales and Cogs accounts manually set up.

To set your COGs manually for each product, click the 'edit' pencil for the product and navigate to the 'Xero' section and select the correct accounts, as illustrated below.